Questions relating to the preparation and submission of physical entry forms
No. We do not require you to send us a physical entry form, although, when you finalise your entry, one will be prepared for you for your records. We can get all the information we need directly from the computer.
You may, however, find that it is convenient for you to have one printed - to make notes on etc.
When you have logged into the system and selected the "Entry Form" menu item, links will appear that allow you to print a "blank" entry form, or a "proof" copy of your entry depending on how far you have progressed into the system, and to "finalise" your entry if appropriate. Any of these links will cause an entry form to be printed for you, personalised with all the information you have entered.
The entry form is produced as a "PDF" file. What your computer does with a PDF file depends on what personalisation you have done. However, the default is to display the file in a browser window just like normal data, but with an added toolbar at the top. It is possible that the toolbar will be hidden, in which case pressing "F8" should unhide it. One of the icons in that toolbar will be a printer icon, and clicking that will operate the normal printing process.
The operating instructions and the entry form are "PDF" files. Google Chrome has a built-in PDF viewer that is enabled by default, unlike the other browsers that use Adobe's PDF reader. To print the form, click on the form with the right mouse button, which should open a menu with a "Print" option. You may need to open the PDF into a new window or tab, which you do by "right-clicking" on the link to the document in question, then you can use ctrl+P or right click on the PDF and use the context menu to print the form.
You can print as may proof copies as you like, including none at all. The proof is provided purely for your convenience to aid in checking the accuracy of your entry. If you find a mistake, you can go back to the system and make the appropriate changes. The final entry form, on the other hand is a mandatory part of your entry, and you need to create one in order to finalise your entry. You may print it as many times as you like, but once created for the first time, your details are locked, and an email is sent to the salon entries co-ordinator to advise him to expect your fees shortly. If you are only submitting digital images, and paying via the internet, you do NOT have to send us the printed entry form. If you are sending prints, or a payment through the post, it would be sensible to include a copy to act as a covering letter, however we do not actually need to receive a printed copy. The act of creating it, and the receipt of your fee is all that is required of you. If you find you need to make a change to your personal details or your digital images after the creation of the final entry form, you will need to get the assistance of the Entries Co-ordinator.
The entry form proof is provided for your convenience to aid in checking the accuracy of your entry. If you find a mistake, you can go back to the system and make the appropriate changes. You can't directly modify the form, rather you must go back into the system, correct the underlying data, and reprint. Once you have prepared your final entry form for printing, your details are locked, and you can make no further changes to your data. If you find you need to make a change after this point, you will need to get the assistance of the Entries Co-ordinator.